Page Setting and Formatting in Microsoft Word
Page Formatting
The settings of output page when it is printed on a printer are called page formatting. These include page size, page orientation, page margins, etc. Page formatting is defined in Page Setup under File menu. When Page Setup command is applied, a dialog box as shown below appears.
The page setup dialog box contains the following four tabs:
- Margins
- Paper Size
- Paper Source
- Layout
Page Size
The height and the width of the page on which matter (text and graphics) are printed is called the size of the page. Page size of document is defined in the Page Setup from the File menu. To define page size:
- Click File Menu and select Page Setup command.
- Select Paper Size tab and select appropriate page size from a list of given standard sizes.
- Some standard page sizes and their dimensions are as follows:
Letter
with paper size of 8.5 by 11 inches
Legal
with paper size of 8.5 by 14 inches
A4
with paper size of 8.27 by 11.69 inches
Executive
with paper size of 7.25 by 10.5 inches
Custom size
Any dimensions can be given.
Page Orientation
The direction in which document is printed on paper is called page orientation. The document can be printed on paper in two ways. These are:
- Along the length of the paper. This is called Portrait Orientation.
- Along the width of the paper. This is called Landscape Orientation.
Header and Footers
Header is the information that is printed in the top margin of the page. It usually consists of page number, name of the book, name of the chapter, etc.
Footer is the information that is printed in the bottom margin of the page. Both the header and the footer can be viewed in Print Layout mode.
Inserting page Numbers
The page numbers can be added automatically in a Word document. Page numbers appear in header or footer that is at the top or bottom of the page. The page numbers are added using Insert menu. To insert page numbers choose Page Numbers command from Insert menu and a dialog box as shown will appear.
Position
Two options are given. The page numbers can be added at the top of the page (Header) or at the bottom of the page (Footer). Select the position where the page numbers are to be inserted.
Alignment
It gives the position on the page where the page numbers are to be inserted. Three options are given. These are:
Left
The page numbers are inserted at the left margin of the pages.
Right
The page numbers are inserted at the right margin of the pages.
Center
The page numbers are inserted at the center of the pages.
